Get Ready to Sell
Disperse the Stuff
Below is an article I wrote recently for the Arkansas Democrat-Gazette newspaper's "Ask the Expert" column. Maybe you'll find some helpful tips.
Question
"I need to clean out my father’s home since he just
moved into an assisted living facility and had to leave most of the household
goods. The house will be sold once finished, but I'm overwhelmed
and at a loss about how to begin. It's a mix of valuable things,
useful items, and simply junk. What is the best way to go about it
to maximize profit for him and minimize the time commitment for me?"
Answer
This is a daunting project and is becoming more common as
seniors do not always live out their lives in the family home surrounded by their
acquisitions. Many of my clients
contact me because of the sense of overwhelm that you are feeling. Expect an emotional and physically
challenging job with a significant time commitment when you are called upon to
empty out a home filled with memories.
This is the process that I use when assisting families with
this task, and hopefully it will help the reader.
Assessment
This is the Big Picture review of the contents . It’s best to begin after they have moved and
taken everything they need for their new home.
Start with a
clipboard (you will look and feel more organized immediately) and walk through
the house room by room with a page per room.
Jot down the big items, plus a more general entry for small stuff. For instance:
“hall closet - coats, weather
gear, gift wrap supplies”. It’s not an individual inventory which takes
a long time and should not be needed unless there is a trust involved. Expect to spend less than 15-20 minutes per
room.
Star items that you
expect to be desired by friends/family.
Notate other items
that will not be given away because there is real cash value – more than $10-20
is my usual cut off. Less than that and
it usually makes more sense to donate.
These include antiques, serious collectibles (not Beanie Babies – not
yet anyway, sorry!), modern appliances in that work, tools, and furniture in very
good condition.
This assessment will
help determine what categories to use as you go through the rooms.
Sorting
Go through the home in a methodical manner
room by room and begin marking with sticky notes or placing things into a
designated area for the categories below.
It’s best if you can have space in different rooms for each category
because it will become confusing as you work through it.
This is the most
time consuming and emotional part of the job, so leave yourself plenty of time
and take a lot of breaks. You may need
to watch for hidden or lost valuable items too depending upon your father’s
habits. Get help if you can for this
part from a friend, family member, or a Professional Organizer.
Categories:
1. Give to friends and family – Hopefully this was decided before your
relative left the home, but if not you will need to have friends and family
members come to the home and find an equitable way to divide the
treasures. Take photos if you need to
send the information to out-of-towners.
The key thing here
is to set a deadline! I promise, I’ve
seen and done this many times and some people will not make this property
division a priority without a hard date. Notify everyone when the final sale/pick
up/toss will happen and the absolute last day that they may come and take the
appropriate things. You’ll want to get
an attorney involved early on if there are very valuable items or dissension
about the dispersal.
2. Sell – Auction, Live Estate Sale, Whole
Home Buyout, Yard/Garage Sale. There are
many options which you can research, or hire a professional organizer or move
manager for advice. Some of these businesses
stay booked months in advance, so keep your end date in mind. Auction and estate sale professional s in
this area are fairly particular about the homes and stuff they will accept.
The best choice
depends upon the value of the items and the timeline for clearing the home. If you do it yourself find appraisers for
valuables. I personally think the garage
sale is an absolute last option. It’s a
ton of work for typically small monetary return.
3. Donate - Choose a charity that is meaningful to your
father and you and this will be much easier.
It helps if you know the things are going to a cause that you support. Check into their guidelines for what they
will accept and know that most charities have certain days of the month that
they pick up, so plan this well in advance to work with your schedule.
Donations are tax
deductible for people who itemize and when given to approved charities. You must keep the receipt and have a list of
donated goods and their sale value to satisfy the IRS. The Salvation Army has an online listing of
valuations, and here is a good website calculator to keep track of donated items. http://www.goodwillwm.org/donate/donation-calculator/
4. Toss/Recycle – Anything that has no
value to others should be discarded.
Recycle what you can and check with the local sanitation/solid waste
department to see if they will pick up larger items that won’t fit into
existing trash cans. Many cities offer
a free curbside pick up once or twice per year. If it is a really big job (I have worked on
these), hire a hauling company to pick up and remove the tossed stuff.
Cleaning
I absolutely
recommend hiring a professional cleaning company once it’s empty. They’ll get into every nook and cranny to
make it shine for sale. More importantly
it will save you hours of hard work.
Best of luck with
your project!